Privacy notice
This data protection statement explains how Systems Interface Limited (“us”, “we”, or “our”) handles and processes personal data collected on the website www.systemsinterface.com and its subsites, as well as personal data generated by other communication with you, unless an existing contractual relationship with you already provides you with the requisite information.
We also inform you about your data subject rights, and how you may control collection and processing of your personal information under the United Kingdom General Data Protection Regulation (UK GDPR).
1.1. Contacting us without using our website.
If you contact us by other means of communication than our website, for example by phone, email, instant messaging or by sending us a hardcopy letter, we will process at least your name, contact data and the fact that you have contacted us and when you did so electronically, by entering it in a database which is appropriate for handling your enquiry. If necessary for understanding or resolving it, we will process any other personal data you have voluntarily provided us with during your request, thus based on your consent and the purpose defined by you (Art 6(1)(a) UK GDPR). If you contact us in relation to a new project, we will conduct the processing based on Art 6(1)(b) UK GDPR.
We will delete your personal data once your enquiry has been resolved and our record retention obligations under applicable statutory regulations have been fulfilled.
In case you have contacted us to request to receive information from us from time to time, for example by giving us your business card and asking us to put you on our mailing lists, you may revoke this consent at any time without providing reasons. To revoke your consent, please use the email below to contact us with your request.
1.2. Publicly available areas of our website
You can use the publicly accessible areas of www.systemsinterface.com without disclosing your identity. In case we explicitly ask you for personal information (e.g. name, e-mail address, relevant region/market), for example when you use the contact form, you do so voluntarily. We only use the information provided by you for our own business purposes, such as sending you the requested material.
If you communicate with us by using the contact form on www.systemsinterface.com/contact-us, the information marked as “required” is necessary for us to efficiently handle your enquiry. You may provide any further information voluntarily. We thus process the information provided by you through the contact form based on your consent (Art 6(1)(a) UK GDPR). We will delete this personal data once your enquiry has been resolved and our record retention obligations under applicable statutory regulations have been fulfilled.
If you wish to express your general interest in working for Systems Interface, you can send us an email or fill out the contact form. How we use your name, contact data and any further information you provide to us is governed by the United Kingdom General Data Protection Regulation (UK GDPR).
To revoke your consent, please use the email below for data protection related enquiries.
1.3. Cookies
Our website uses so-called “cookies”. Cookies are small files of information which are stored by our website on your device (e.g. computer, smartphone etc.). They enable us to analyse how our website is used and also allow us to see when you visit our website again. You can configure your browser in such a way that www.systemsinterface.com no longer can store cookies on your device (if you do so, you also would have to delete the already existing ones). If you disable all cookies, this might affect your user experience negatively. You can choose Cookies yourself via the Cookie Banner by pressing the “Accept All” or “Reject All” Button. Via the button “Manage Cookies” it is possible to update your preferences by choosing or rejecting separate cookies. For more information about the functions of each category of cookies refer to the Button “Manage Cookies”.
For more information on Cookies on ICO (Information Commissioner’s Office) click here.
1.4. Logging and protocols
When you visit www.systemsinterface.com, your internet access provider and, depending on your settings, your browser makes certain information accessible to us, such as your IP address, time and date of your visit and its length, the operating system used, version and language settings of your browser, as well as the hyperlinks contained on our website you have clicked on and how you move through the website.
If you have reached www.systemsinterface.com through a link on a different website, it is possible to see that website as well.
If you have reached www.systemsinterface.com through a search engine, it is possible to see which words you have used in the search.
We process the mentioned types of data to pursue our legitimate interests pursuant Art 6(1)(f) UK GDPR, which are:
- facilitating flawless connections to our website
- ensuring our website can be used comfortably
- analysing system security and stability
- further technical-administrative purposes.
These logfiles are automatically deleted after 30 days. In case there was a security incident, we will retain individually involved records longer than this period for forensic purposes, and only delete these records after fulfilment. In any case, full IP addresses are only accessible by specially designated persons in our IT department and will not be processed for any other purpose than investigating a security incident.
1.5. Transfer of your personal data
We do not transfer your personal data to third parties unless you have explicitly consented to such a transfer or we are entitled or obligated to do so, for example based on Art. 6 UK GDPR or under the UK laws. In some instances, we use third parties as data processors as allowed under the UK GDPR, and whenever we do so, we remain fully responsible for that processing as the data controller. For example, this website is hosted by Internex GmbH, Lagerstraße 15, 3950 Gmünd, Austria.
1.6. Plugins
1.6.1. Google Maps
Should Systems Interface integrate Google Maps into our website, when you visit a page on our website that features a Google map, a connection to a Google server is made, and in this process the data made available by your browser, such as your full IP address, will be collected and processed by Google. Google’s privacy policy can be found at https://policies.google.com/privacy.
Google Maps is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).
1.6.2. YouTube
Should Systems Interface used video’s on our website to better inform you of what we do, we would then embed video clips on those certain pages of our website which would be hosted by YouTube.
If you visit a page on our website with an embedded clip hosted by YouTube, a connection to a YouTube server will be made, and in this process the data made available by your browser, such as your full IP address, will be collected and processed by YouTube.
YouTube is operated by YouTube LLC, with its business seat in 901 Cherry Avenue, San Bruno, CA 94066, USA (“YouTube”). YouTube is affiliated with Google LLC, and YouTube’s privacy policy currently points to Google LLC’s privacy policy, which can be found at https://policies.google.com/privacy.
1.6.3. Google Analytics
Our website uses Google Analytics, a web analysis service from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses cookies that allow analysing how you use our website. The information contained in these cookies (including your shortened IP address), is transferred and stored on a Google server in the US. Google will use this information to evaluate how people use our website, prepare reports of website activities for us and deliver other services connected with the use of the website. Additionally, Google may transfer this information to third parties if it is legally required or if third parties process these data on request of Google.
You can object to the use of your data through Google by installing a so-called add-on in your browser. Follow this link that leads you to the plugin on a Google site: http://tools.google.com/dlpage/gaoptout.
1.6.4. LinkedIn share button
Pages in the “News” and “Press Releases” sections of our website have a LinkedIn share button, identifiable by this icon:
No information is transmitted to LinkedIn by our website unless you click on the icon. Clicking on the icon takes you away from our website and directly to LinkedIn. By this operation, LinkedIn will learn your full IP address, the page on our website the LinkedIn icon was located on and, depending on your browser settings, your browsing history.
Please note that we have no knowledge about what data exactly LinkedIn retrieves from visitors to its site.
LinkedIn is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.
1.6.5. Facebook share button
Pages in the “News” and “Press Releases” sections of our website have a Facebook share button, identifiable by this icon:
No information is transmitted to Facebook by our website unless you click on the icon. Clicking on the icon takes you away from our website and directly to Facebook. By this operation, Facebook will learn your full IP address, the webpage on our website the Facebook icon was located on and, depending on your browser settings, your browsing history.
Please note that we have no knowledge about what data exactly Facebook retrieves from visitors to its site.
Facebook is Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA.
1.6.6. X.com (Formerly Twitter) share button
Pages in the “News” and “Press Releases” sections of our website have an X share button, identifiable by this icon:
No information is transmitted by our website to X unless you click on the icon. Clicking on the icon takes you away from our website and directly to X. By this operation, X will learn your full IP address, the webpage on our website the X icon was located on and, depending on your browser settings, your browsing history.
Please note that we have no knowledge about what data exactly X retrieves from visitors to its site.
X is X Corp. 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.
1.7. Your rights
We hereby inform you that pursuant to Article 15 et seq. UK GDPR you have the right to
- obtain information on the personal data concerning you,
- request correction, or deletion of the personal data we hold about you or limitation of the processing
- object to the processing and request a copy of your personal data
Likewise, under Article 77 of the UK GDPR, you have the right to complain to a data protection supervisory authority if you consider that the processing of your personal data in breach of the UK GDPR. In the context of the United Kingdom, the relevant supervisory authority is the Information Commissioner’s Office (ICO).
If the processing is based on Article 6(1)(a) UK GDPR or Article 9(2)(a) UK GDPR (consent), you also have the right to revoke the consent at any time without affecting the legality of the processing based on the consent until the revocation.
1.8. Change of our data protection policies and statements
We reserve the right to amend this Privacy Policy from time to time so that it will always comply with legal requirements or when we change our services.
Last updated: July 2024
1.9. Enquiries
If you have any questions regarding the processing of personal data by Systems Interface Limited, please contact us for data protection related matters directly by sending an email to our Systems Interface GDPR Data Controller.
FAO Systems Interface GDPR Data Controller
9c Oakhanger Business Park, Oakhanger, Bordon, Hampshire GU35 9JA, United Kingdom
Email: info@systemsinterface.com
1.10. ICO Data Protection Registration
Systems Interface is registered with the Data Protection Register issued by the ICO.
ICO Information Commissioner's Office
Wycliffe House
Water Lane, Wilmslow
Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: ico.org.uk